HOA March 2024 Annual Meeting Minutes

CHP HOA
Annual Meeting

03/25/2024

Board Members in Attendance: David, JJ, Karen
Board Members Absent: Jan, John

John Harrison, Town & Country not able to come tonight
O’Neil Gilliam, landscape contractor

Attendees: fewer than 10 homeowners

Old Business:
More people are getting on payment plans now that intent to lien letters have gone out.

Stable Ridge / The Point:

• Erica Lybrand, lawyer and Dawson Yandle, developer, are here to discuss the sub-HOA.
  • Owners will be full members of CHP HOA.
    • The Point CCRs must clearly state that CHP HOA is primary.
  • They will pay full dues
  • They will be subject to all covenants, restrictions, and rules
  • If in good standing, they will have access to all amenities
  • This means other HOA members will have access to any common area in The Point
• CHP will bill these owners just like current owners.
• The Point will bill separately.
  • There was discussion that to avoid confusion, it might be best if The Point HOA did not use the same management company as CHP.
• Our understanding is that The Point assessments are for external maintenance.
  • So for external maintenance issues (need washing, missing shutters, damaged garage door) do we send letters to The Point HOA?
    • NO: send them to the homeowner as with other CHP properties
• Common areas will be deeded to CHP once construction is complete. There are small spaces between buildings that the board must discuss taking over.
  • We need to talk to Dawson about the nature of the common areas: grass, trees, structures such as playground, gazebo, picnic tables.

Landscape:

• Still working with electrician to finish getting the lights back on. Making progress. Will bill Spectrum once done.
• Spectrum has paid for some irrigation repairs. Others are not their fault.
• Another tree was hit by a car in the median on the parkway. Decided not to replace it; there’s actually better symmetry without it. O’Neil will put sod there.
• Ponds are good. Wells are working.
• O’Neil is talking to US Lawns about the quality of their work.
• Tree trimming will be done again soon.

Pool:

• JJ met with the pool management company about what we need to get open this season.
• There is an electrical issue with the main pump. The pool company is dealing with this.
• Plumbing is done except for the water fountains. Part is on order.
• The board voted to spend $500 on pressure washing the pool deck.
• JJ is working to get some furniture repaired and/or re-strapped. May use the pool company’s suggested repair service.
• The fence needs maintenance. The pool committee volunteered to wash and re-paint.
• The pool shed extension is finished.
• Need to finish retrofitting the lights, re-install the light sensor, and have Sonitrol install a camera to monitor the parking lot.

Clubhouse:

• The hose bib is fixed.
• One toilet in the ladies room has a sign saying do not use. David will make sure Jan knows about this.
• Cobwebs are gathering in the rafters again. David will ask Becky to tend to them.

Architectural Review:

• Violation for solar panels. She had an approval, but panels can still be seen from road.
  • The approval is valid so the violation will be voided.
  • Had an extended discussion on changing the rule about front-facing solar panels. The tree of us did not reach consensus so we’ll have to get the entire board to talk about this.
• Violation for metal shed. Submitted an application for (retroactive) approval.
  • Denied. Has to have same siding and roof as house.
• Application for large shed.
  • Denied. Maximum size is 10 X 12.

Other:

• Crappie tournament postponed to April 13
• Next event: Easter egg hunt. Then spring gathering April 20.
• Trash Cans: many trash cans are visible, in violation of covenants, but at least they’re neatly placed beside the house.
  • This is a covenant rule and cannot be changed.
  • We agreed to send out guidelines on how to hide trash cans, and give a deadline for when we will start enforcing this rule.
• No rule against sports equipment yet, but there is a rule about keeping thing in good repair.
  • Several mail boxes have gotten violations for damage and unsightliness.
  • Rusted, broken, and poorly maintained sports equipment (BB goals, soccer nets, etc) will be getting notices as well.
  • Rules about sports equipment are in process.

Next HOA meeting Apr 29.

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