CHP HOA
Annual Meeting

10/27/2024

Board Members in Attendance: David B, JJ, Karen, Sarah, Jan
Board Members Absent: David W, Toni

O’Neil Gilliam, Landscape Manager

About 9 members attended

Landscaping:

• Transitioning to fall projects
• Urban Landscaping is doing a good job
• Should still be able to get the pump house project done this year

Clubhouse:

• Asked Lisa to put up the calendar on the portal so we can practice the new reservation system.
• We need to get the procedures on paper by the next meeting so we can announce to the neighborhood.
• Semi-annual HVAC maintenance done

Old Business:

• Tennis light repair rescheduled for tomorrow.
• The Point sign: emailed the developer twice, waiting for response.
• David B has set filters to forward board emails to everyone but Jan. Now we just wait for there to be one to see if it works.
• Little Library is ready for installation.

New Business:

• Request for driveway expansion
  • Voted to approve
• Look at this potential violation: what do we need to do about it?
  • Golf cart is on pavement. Rules don’t prohibit golf carts outside.
  • Trailer full of lawn equipment: at least it’s backed in. Also not specifically forbidden in the covenants.
• Town & Country sent next year’s contract and there is no increase.
• Officers:
  • Need to select officers for next year
• President:
  • Primary contact with Town & Country and other vendors
  • Make small, routine decisions, consult board on others
  • Coordinate communications within the board
  • Write agenda and manage meetings
• Treasurer
  • Review all invoices for payment
  • Monitor budget and bank accounts
  • Report to the board at each meeting
  • Prepare sample budget for next year
  • Manage budget meeting
• Secretary
  • Write and disseminate meeting minutes
• Architectural Review Chair
  • Primary contact for architectural review
  • Coordinate review with the board, communicate board decisions to Town & Country
• Not all board members present. Put off until we can be together.

Financial:

• Had first budget meeting. Final budget meeting scheduled for two weeks.

Pool:

• Lady’s shower got done with no tile repair needed.
• Cover anchors are done, cover is tight.
• Just need the one light and that’s it, right?
• Need to put furniture in for the winter.
• Need to tell the pool company to drain the baby pool.
• Need to ask the pool company when we can turn off the water.

Budget meeting Nov 11

Next HOA meeting Nov 25

Annual meeting Dec 9