{"id":42,"date":"2020-06-16T18:59:42","date_gmt":"2020-06-16T18:59:42","guid":{"rendered":"https:\/\/chestnuthillplantation.org\/?page_id=42"},"modified":"2024-04-10T17:26:16","modified_gmt":"2024-04-10T17:26:16","slug":"hoa-meeting-minutes","status":"publish","type":"page","link":"https:\/\/chestnuthillplantation.org\/hoa-meeting-minutes\/","title":{"rendered":"HOA Meeting Minutes"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.24.2&#8243; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h1 style=\"text-align: center;\">HOA March 2024 Annual Meeting Minutes<\/h1>\n<hr \/>\n<p>[\/et_pb_text][et_pb_text ul_type=&#8221;square&#8221; ul_item_indent=&#8221;43px&#8221; admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.24.2&#8243; _module_preset=&#8221;default&#8221; text_font_size=&#8221;18px&#8221; ul_font=&#8221;||||||||&#8221; ul_font_size=&#8221;18px&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h1>CHP HOA<br \/>Annual Meeting<\/h1>\n<p><strong>03\/25\/2024<\/strong><\/p>\n<p>Board Members in Attendance: David, JJ, Karen<br \/>Board Members Absent: Jan, John<\/p>\n<p>John Harrison, Town &amp; Country not able to come tonight<br \/>O\u2019Neil Gilliam, landscape contractor<\/p>\n<p>Attendees: fewer than 10 homeowners<\/p>\n<p><strong>Old Business:<br \/><\/strong>More people are getting on payment plans now that intent to lien letters have gone out.<strong><br \/><\/strong><\/p>\n<p><strong>Stable Ridge \/ The Point:<\/strong><\/p>\n<ul>\n<li>Erica Lybrand, lawyer and Dawson Yandle, developer, are here to discuss the sub-HOA.\n<ul>\n<li>Owners will be full members of CHP HOA.\n<ul>\n<li><span style=\"text-decoration: underline;\">The Point CCRs must clearly state that CHP HOA is primary.<\/span><\/li>\n<\/ul>\n<\/li>\n<li>They will pay full dues<\/li>\n<li>They will be subject to all covenants, restrictions, and rules<\/li>\n<li>If in good standing, they will have access to all amenities<\/li>\n<li>This means other HOA members will have access to any common area in The Point<\/li>\n<\/ul>\n<\/li>\n<li>CHP will bill these owners just like current owners.<\/li>\n<li>The Point will bill separately.\n<ul>\n<li>There was discussion that to avoid confusion, it might be best if The Point HOA did not use the same management company as CHP.<\/li>\n<\/ul>\n<\/li>\n<li>Our understanding is that The Point assessments are for external maintenance.\n<ul>\n<li>So for external maintenance issues (need washing, missing shutters, damaged garage door) do we send letters to The Point HOA?\n<ul>\n<li><span style=\"text-decoration: underline;\">NO: send them to the homeowner as with other CHP properties<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<li>Common areas will be deeded to CHP once construction is complete. There are small spaces between buildings that the board must discuss taking over.\n<ul>\n<li>We need to talk to Dawson about the nature of the common areas: grass, trees, structures such as playground, gazebo, picnic tables.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Landscape:<\/strong><\/p>\n<ul>\n<li>Still working with electrician to finish getting the lights back on. Making progress. Will bill Spectrum once done.<\/li>\n<li>Spectrum has paid for some irrigation repairs. Others are not their fault.<\/li>\n<li>Another tree was hit by a car in the median on the parkway. Decided not to replace it; there\u2019s actually better symmetry without it. O\u2019Neil will put sod there.<\/li>\n<li>Ponds are good. Wells are working.<\/li>\n<li>O\u2019Neil is talking to US Lawns about the quality of their work.<\/li>\n<li>Tree trimming will be done again soon.<\/li>\n<\/ul>\n<p><strong>Pool:<\/strong><\/p>\n<ul>\n<li>JJ met with the pool management company about what we need to get open this season.<\/li>\n<li>There is an electrical issue with the main pump. The pool company is dealing with this.<\/li>\n<li>Plumbing is done except for the water fountains. Part is on order.<\/li>\n<li>The board voted to spend $500 on pressure washing the pool deck.<\/li>\n<li>JJ is working to get some furniture repaired and\/or re-strapped. May use the pool company\u2019s suggested repair service.<\/li>\n<li>The fence needs maintenance. The pool committee volunteered to wash and re-paint.<\/li>\n<li>The pool shed extension is finished.<\/li>\n<li>Need to finish retrofitting the lights, re-install the light sensor, and have Sonitrol install a camera to monitor the parking lot.<\/li>\n<\/ul>\n<p><strong>Clubhouse:<\/strong><\/p>\n<ul>\n<li>The hose bib is fixed.<\/li>\n<li>One toilet in the ladies room has a sign saying do not use. David will make sure Jan knows about this.<\/li>\n<li>Cobwebs are gathering in the rafters again. David will ask Becky to tend to them.<\/li>\n<\/ul>\n<p><strong>Architectural Review:<\/strong><\/p>\n<ul>\n<li>Violation for solar panels. She had an approval, but panels can still be seen from road.\n<ul>\n<li>The approval is valid so the violation will be voided.<\/li>\n<li>Had an extended discussion on changing the rule about front-facing solar panels. The tree of us did not reach consensus so we\u2019ll have to get the entire board to talk about this.<\/li>\n<\/ul>\n<\/li>\n<li>Violation for metal shed. Submitted an application for (retroactive) approval.\n<ul>\n<li>Denied. Has to have same siding and roof as house.<\/li>\n<\/ul>\n<\/li>\n<li>Application for large shed.\n<ul>\n<li>Denied. Maximum size is 10 X 12.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Other:<\/strong><\/p>\n<ul>\n<li>Crappie tournament postponed to April 13<\/li>\n<li>Next event: Easter egg hunt. Then spring gathering April 20.<\/li>\n<li>Trash Cans: many trash cans are visible, in violation of covenants, but at least they\u2019re neatly placed beside the house.\n<ul>\n<li>This is a covenant rule and cannot be changed.<\/li>\n<li>We agreed to send out guidelines on how to hide trash cans, and give a deadline for when we will start enforcing this rule.<\/li>\n<\/ul>\n<\/li>\n<li>No rule against sports equipment yet, but there is a rule about keeping thing in good repair.\n<ul>\n<li>Several mail boxes have gotten violations for damage and unsightliness.<\/li>\n<li>Rusted, broken, and poorly maintained sports equipment (BB goals, soccer nets, etc) will be getting notices as well.<\/li>\n<li>Rules about sports equipment are in process.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Next HOA meeting Apr 29.<\/strong><\/p>\n<p>[\/et_pb_text][et_pb_button button_url=&#8221;https:\/\/chestnuthillplantation.org\/category\/hoa-meeting-minutes\/&#8221; button_text=&#8221;For Past Meeting Minutes&#8221; button_alignment=&#8221;center&#8221; _builder_version=&#8221;4.22.1&#8243; custom_button=&#8221;on&#8221; button_text_size=&#8221;20px&#8221; button_text_color=&#8221;#ffffff&#8221; button_bg_color=&#8221;#1b3b26&#8243; button_border_width=&#8221;0px&#8221; button_border_radius=&#8221;16px&#8221; button_use_icon=&#8221;off&#8221; z_index=&#8221;4&#8243; custom_padding=&#8221;10px|10px|10px|10px|true|true&#8221; button_border_width_last_edited=&#8221;off|desktop&#8221; box_shadow_style=&#8221;preset1&#8243; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.22.2&#8243; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2 style=\"text-align: center;\">Contact Us<\/h2>\n<p>[\/et_pb_text][et_pb_divider color=&#8221;#57a47a&#8221; divider_weight=&#8221;2px&#8221; divider_style_last_edited=&#8221;off|tablet&#8221; _builder_version=&#8221;4.16&#8243; module_alignment=&#8221;left&#8221; border_color_all=&#8221;#57a47a&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_divider][et_pb_text _builder_version=&#8221;4.21.0&#8243; global_colors_info=&#8221;{}&#8221;]<\/p>\n<p style=\"text-align: center;\">For all of the CHP HOA Contact information<a href=\"https:\/\/chestnuthillplantation.org\/contact-chestnut-hill-plantation\/\"> click here.<\/a><\/p>\n<p style=\"text-align: center;\">Otherwise, complete the form below and we will be back in contact with your soon!<\/p>\n<p>[\/et_pb_text][et_pb_code _builder_version=&#8221;4.24.2&#8243; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]<script 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class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class='ginput_container ginput_container_email'>\n                            <input name='input_2' id='input_1_2' type='email' value='' class='large'    aria-required=\"true\" aria-invalid=\"false\"  \/>\n                        <\/div><\/div><fieldset id=\"field_1_5\" class=\"gfield gfield--type-address gfield--input-type-address gfield--width-full gfield_contains_required field_sublabel_above gfield--no-description field_description_above gfield_visibility_visible\"  data-js-reload=\"field_1_5\" ><legend class='gfield_label gform-field-label gfield_label_before_complex' >Address<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/legend>    \n                    <div class='ginput_complex ginput_container has_street has_city has_state has_zip ginput_container_address gform-grid-row' id='input_1_5' >\n      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id='input_1_5_4_container' >\n                                        <label for='input_1_5_4' id='input_1_5_4_label' class='gform-field-label gform-field-label--type-sub '>State<\/label>\n                                        <select name='input_5.4' id='input_1_5_4'     aria-required='true'    ><option value='' selected='selected'><\/option><option value='Alabama' >Alabama<\/option><option value='Alaska' >Alaska<\/option><option value='American Samoa' >American Samoa<\/option><option value='Arizona' >Arizona<\/option><option value='Arkansas' >Arkansas<\/option><option value='California' >California<\/option><option value='Colorado' >Colorado<\/option><option value='Connecticut' >Connecticut<\/option><option value='Delaware' >Delaware<\/option><option value='District of Columbia' >District of Columbia<\/option><option value='Florida' >Florida<\/option><option value='Georgia' >Georgia<\/option><option value='Guam' >Guam<\/option><option value='Hawaii' >Hawaii<\/option><option value='Idaho' >Idaho<\/option><option value='Illinois' >Illinois<\/option><option value='Indiana' >Indiana<\/option><option value='Iowa' >Iowa<\/option><option value='Kansas' >Kansas<\/option><option value='Kentucky' >Kentucky<\/option><option value='Louisiana' >Louisiana<\/option><option value='Maine' >Maine<\/option><option value='Maryland' >Maryland<\/option><option value='Massachusetts' >Massachusetts<\/option><option value='Michigan' >Michigan<\/option><option value='Minnesota' >Minnesota<\/option><option value='Mississippi' >Mississippi<\/option><option value='Missouri' >Missouri<\/option><option value='Montana' >Montana<\/option><option value='Nebraska' >Nebraska<\/option><option value='Nevada' >Nevada<\/option><option value='New Hampshire' >New Hampshire<\/option><option value='New Jersey' >New Jersey<\/option><option value='New Mexico' >New Mexico<\/option><option value='New York' >New York<\/option><option value='North Carolina' >North Carolina<\/option><option value='North Dakota' >North Dakota<\/option><option value='Northern Mariana Islands' >Northern Mariana Islands<\/option><option value='Ohio' >Ohio<\/option><option value='Oklahoma' >Oklahoma<\/option><option value='Oregon' >Oregon<\/option><option value='Pennsylvania' >Pennsylvania<\/option><option value='Puerto Rico' >Puerto Rico<\/option><option value='Rhode Island' >Rhode Island<\/option><option value='South Carolina' >South Carolina<\/option><option value='South Dakota' >South Dakota<\/option><option value='Tennessee' >Tennessee<\/option><option value='Texas' >Texas<\/option><option value='Utah' >Utah<\/option><option value='U.S. Virgin Islands' >U.S. Virgin Islands<\/option><option value='Vermont' >Vermont<\/option><option value='Virginia' >Virginia<\/option><option value='Washington' >Washington<\/option><option value='West Virginia' >West Virginia<\/option><option value='Wisconsin' >Wisconsin<\/option><option value='Wyoming' >Wyoming<\/option><option value='Armed Forces Americas' >Armed Forces Americas<\/option><option value='Armed Forces Europe' >Armed Forces Europe<\/option><option value='Armed Forces Pacific' >Armed Forces Pacific<\/option><\/select>\n                                      <\/span><span class='ginput_left address_zip ginput_address_zip gform-grid-col' id='input_1_5_5_container' >\n                                    <label for='input_1_5_5' id='input_1_5_5_label' class='gform-field-label gform-field-label--type-sub '>ZIP Code<\/label>\n                                    <input type='text' name='input_5.5' id='input_1_5_5' value=''    aria-required='true'    \/>\n                                <\/span><input type='hidden' class='gform_hidden' name='input_5.6' id='input_1_5_6' value='United States' \/>\n                    <div class='gf_clear gf_clear_complex'><\/div>\n                <\/div><\/fieldset><div id=\"field_1_3\" class=\"gfield gfield--type-textarea gfield--input-type-textarea field_sublabel_above gfield--no-description 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'style', 'class' ],            });        } else {            triggerPostRender();        }    } );} ); \n\/* ]]> *\/\n<\/script>\n[\/et_pb_code][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.4.8&#8243; background_color=&#8221;#062712&#8243; custom_padding=&#8221;||0px||false|false&#8221; global_module=&#8221;55&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_2,1_2&#8243; _builder_version=&#8221;4.16&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; custom_padding=&#8221;||0px||false|false&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; text_text_color=&#8221;#ffffff&#8221; text_font_size=&#8221;16px&#8221; header_2_text_color=&#8221;#ffffff&#8221; header_2_font_size=&#8221;30px&#8221; module_alignment=&#8221;left&#8221; header_2_font_size_tablet=&#8221;24px&#8221; header_2_font_size_phone=&#8221;&#8221; header_2_font_size_last_edited=&#8221;on|tablet&#8221; global_colors_info=&#8221;{}&#8221;]<\/p>\n<h2>Information<\/h2>\n<p>851 Lost Creek Dr, Columbia, SC 29212<\/p>\n<p><a href=\"mailto:contact@chestnuthillplantation.org\">contact@chestnuthillplantation.org<\/a><\/p>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_button button_url=&#8221;https:\/\/chestnuthillplantation.org\/index.php\/contact-chestnut-hill-plantation\/&#8221; button_text=&#8221;Contact Us&#8221; button_alignment=&#8221;left&#8221; _builder_version=&#8221;4.16&#8243; custom_button=&#8221;on&#8221; button_text_color=&#8221;#1d3d28&#8243; button_bg_color=&#8221;#fcfac9&#8243; button_border_width=&#8221;0px&#8221; button_font=&#8221;|600|||||||&#8221; button_use_icon=&#8221;off&#8221; custom_margin=&#8221;15px|15px|15px|15px|true|true&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>HOA March 2024 Annual Meeting Minutes CHP HOAAnnual Meeting 03\/25\/2024 Board Members in Attendance: David, JJ, KarenBoard Members Absent: Jan, John John Harrison, Town &amp; Country not able to come tonightO\u2019Neil Gilliam, landscape contractor Attendees: fewer than 10 homeowners Old Business:More people are getting on payment plans now that intent to lien letters have gone [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"_links":{"self":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/pages\/42"}],"collection":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/comments?post=42"}],"version-history":[{"count":31,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/pages\/42\/revisions"}],"predecessor-version":[{"id":5083,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/pages\/42\/revisions\/5083"}],"wp:attachment":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/media?parent=42"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}