{"id":4989,"date":"2023-11-02T16:14:34","date_gmt":"2023-11-02T16:14:34","guid":{"rendered":"https:\/\/chestnuthillplantation.org\/?p=4989"},"modified":"2023-11-02T16:14:55","modified_gmt":"2023-11-02T16:14:55","slug":"october-2023-meeting-minutes","status":"publish","type":"post","link":"https:\/\/chestnuthillplantation.org\/october-2023-meeting-minutes\/","title":{"rendered":"October 2023 Meeting Minutes"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;section&#8221; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_text ul_item_indent=&#8221;38px&#8221; admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.23&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h1>CHP HOA<br \/>Monthly Meeting<\/h1>\n<p><strong>10\/30\/2023<\/strong><\/p>\n<p>Board Members in Attendance: JJ, David, Karen, Jan<br \/>Board members absent: John<br \/>Other attendees: Daniel Bennett, CAMS Community Manager<br \/>O\u2019Neil Gillium, landscape manager<br \/>About 6 homeowners and family members<\/p>\n<p><strong>Clubhouse:<\/strong><\/p>\n<ul>\n<li>Becky is enjoying the long pole duster.<\/li>\n<li>We can use it on the lights outside as well.<\/li>\n<li>Jan has a quote to recover the four upholstered straight back chairs. It\u2019s cheaper than replacing them.<\/li>\n<li>The clubhouse is almost completely booked for December.<\/li>\n<li>Sign decorating will be Sunday Nov 19 at 1:00. A volunteer is recruiting others to help.<\/li>\n<\/ul>\n<p><strong>Pool:<\/strong><\/p>\n<ul>\n<li>Pool committee is going to talk to both pool management companies and make a recommendation to the board.<\/li>\n<li>Still waiting for the city to approve our latest permits for the pool house extension.<\/li>\n<li>The cover can\u2019t be fully secured because many of the anchors are broken or missing. The pool company quoted $750-1,000 to fix.<\/li>\n<li>We\u2019ll take a look ourselves and see if there\u2019s another way. We may have some replacements, or be able to order them and do the repair ourselves.<\/li>\n<\/ul>\n<p><strong>Financials:<\/strong><\/p>\n<ul>\n<li>Two months to go, one and a half months of expenses left.<\/li>\n<li>$53,000 in operating, with about $61,000 in expenses left. \n<ul>\n<li>If the current income trend continues, that should leave the operating account at about zero at the end of the year.<\/li>\n<\/ul>\n<\/li>\n<li>$86,000 in reserves.\n<ul>\n<li>Planned to spend about $16,000 on pool house improvement this year, so call it $70,000.<\/li>\n<\/ul>\n<\/li>\n<li>Currently looking at next year\u2019s budget. With expenses going up, including for management, we may have to use reserves just to balance the books next year.<\/li>\n<li>Deficit spending is a horrible financial plan. First we\u2019ll trim the budget as much as we can. A raise in assessments is inevitable, but by the covenants we can only raise it so much in a year. We\u2019ve only increased dues twice in our 20+ years. We may have to have regular increases in the future.<\/li>\n<\/ul>\n<p><strong>Rules and Covenant Enforcement:<\/strong><\/p>\n<ul>\n<li>The Rules Committee has met in public five times now. We\u2019ve moved on from interpreting the covenants to writing down rules that are not in the covenants, and will soon be able to report to the board.<\/li>\n<li>This week\u2019s topic is sports equipment in front yards. <\/li>\n<li>After that the committee will meet in private just to finalize the wording of our recommendations to the board.<\/li>\n<\/ul>\n<p><strong>Landscape:<\/strong><\/p>\n<ul>\n<li>Will be removing some diseased trees. Need to add tree maintenance to the budget in the future; this has to be done by another company.<\/li>\n<li>Looking for a water leak the city says we have. First have to get a culvert cleaned out to figure out which French drain it\u2019s coming into. Trying to get the right government to take responsibility.<\/li>\n<li>Will get a budget proposal to the board this week.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Projects and News:<\/strong><\/p>\n<ul>\n<li>We found some brighter bulbs for the sidewalk lights and ordered them from Amazon. David installed enough to get all the lights working again. \n<ul>\n<li>By doing this ourselves rather than hiring an electrician, we saved at least a few hundred dollars.<\/li>\n<li>David pointed out that the board and volunteers are continually trying to save money this way. Recovering the chairs rather than replacing; buying and installing the gate closers for the pool rather than hiring a fence company; buying and installing (with borrowed tools) curb ramps to fix the boat ramp.<\/li>\n<\/ul>\n<\/li>\n<li>The trees which have fallen from the developer\u2019s property onto homeowners\u2019 properties on Pond Oak have not been removed.\n<ul>\n<li>David asked for an aerial or map view with the sites marked to get to the developer.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Meeting adjourned at 7:30pm<\/p>\n<p><strong>There will be no HOA meeting in November.<\/strong><br \/>Next meeting is the annual meeting Dec 11<\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_2,1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_text _builder_version=&#8221;4.22.2&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;]<\/p>\n<h2>Information<\/h2>\n<p>851 Lost Creek Dr, Columbia, SC 29212<\/p>\n<p><a href=\"mailto:contact@chestnuthillplantation.org\">contact@chestnuthillplantation.org<\/a><\/p>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_button button_url=&#8221;https:\/\/chestnuthillplantation.org\/contact-the-hoa-board\/&#8221; button_text=&#8221;Contact Us&#8221; button_alignment=&#8221;center&#8221; _builder_version=&#8221;4.16&#8243; custom_button=&#8221;on&#8221; button_text_size=&#8221;20px&#8221; button_text_color=&#8221;#ffffff&#8221; button_bg_color=&#8221;#1b3b26&#8243; button_border_width=&#8221;0px&#8221; button_border_radius=&#8221;16px&#8221; button_use_icon=&#8221;off&#8221; z_index=&#8221;4&#8243; custom_padding=&#8221;10px|10px|10px|10px|true|true&#8221; button_border_width_last_edited=&#8221;off|desktop&#8221; box_shadow_style=&#8221;preset1&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>CHP HOAMonthly Meeting 10\/30\/2023 Board Members in Attendance: JJ, David, Karen, JanBoard members absent: JohnOther attendees: Daniel Bennett, CAMS Community ManagerO\u2019Neil Gillium, landscape managerAbout 6 homeowners and family members Clubhouse: Becky is enjoying the long pole duster. We can use it on the lights outside as well. Jan has a quote to recover the four [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[13],"tags":[],"_links":{"self":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/posts\/4989"}],"collection":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/comments?post=4989"}],"version-history":[{"count":2,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/posts\/4989\/revisions"}],"predecessor-version":[{"id":4992,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/posts\/4989\/revisions\/4992"}],"wp:attachment":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/media?parent=4989"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/categories?post=4989"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/tags?post=4989"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}