{"id":5034,"date":"2024-02-07T18:46:54","date_gmt":"2024-02-07T18:46:54","guid":{"rendered":"https:\/\/chestnuthillplantation.org\/?p=5034"},"modified":"2024-02-07T18:48:27","modified_gmt":"2024-02-07T18:48:27","slug":"january-2024-meeting-minutes","status":"publish","type":"post","link":"https:\/\/chestnuthillplantation.org\/january-2024-meeting-minutes\/","title":{"rendered":"January 2024 Meeting Minutes"},"content":{"rendered":"<p>[et_pb_section fb_built=&#8221;1&#8243; admin_label=&#8221;section&#8221; _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_text ul_item_indent=&#8221;38px&#8221; admin_label=&#8221;Text&#8221; _builder_version=&#8221;4.24.0&#8243; _module_preset=&#8221;default&#8221; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221; sticky_enabled=&#8221;0&#8243;]<\/p>\n<h1>CHP HOA<br \/>Annual Meeting<\/h1>\n<p><strong>01\/29\/2024<\/strong><\/p>\n<p>Board Members in Attendance: Jan, John, David, Karen<br \/>Board Members Absent: JJ<\/p>\n<p>John Harrison, Town &amp; Country<br \/>O\u2019Neil Gilliam, landscape contractor<\/p>\n<p><strong>Attendees:<\/strong> many homeowners, including representative from the newly formed retirees\u2019 organization The Elderberrys<\/p>\n<p><strong>Landscape:<\/strong><\/p>\n<ul>\n<li>Finishing up the winter projects<\/li>\n<li>Walking path lights: the contractor installing internet cut a power line while boring under Lost Creek. Will fix it in the next day or two.<\/li>\n<\/ul>\n<p><strong>Schedule:<\/strong><\/p>\n<ul>\n<li>We set some meeting dates for 2024\n<ul>\n<li>Feb 26, Mar 25, Apr 29<\/li>\n<li>May 27 is Memorial Day. May\u2019s meeting is the 20th <\/li>\n<li>Jun 24, Jul 29, Aug 26<\/li>\n<li>Sep 30<\/li>\n<li>Budget meeting Nov 11<\/li>\n<li>We did not set meetings for Oct, Nov, Dec because there is some debate on the by-laws. The annual meeting is supposed to be 60-120 days prior to the end of the year. Its purpose is to elect board members. We\u2019re not sure yet if development had reached the point where this can begin.<\/li>\n<li>If not, we might go back to having the annual meeting in December, where we present the budget.<\/li>\n<li>We\u2019ll be taking a closer look at the by-laws in coming months.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Credit card:<\/strong><\/p>\n<ul>\n<li>We agreed with 4 votes to get a credit card with a $2000 limit. Jan and David will be authorized users.<\/li>\n<li>Board approval is needed prior to any use of the card.<\/li>\n<li>Will be set to auto-pay so we\u2019ll never pay interest. No annual fee, so no cost.<\/li>\n<\/ul>\n<p><strong>Project:<\/strong><\/p>\n<ul>\n<li>We agreed to apply for a Neighborhood Enrichment Grant for a new Little Library.<\/li>\n<\/ul>\n<p><strong>Transition:<\/strong><\/p>\n<ul>\n<li>Town &amp; Country has everything now.<\/li>\n<li>We\u2019re working on some procedures.<\/li>\n<li>Need to talk about covenant enforcement.<\/li>\n<li>Need to talk about collections.<\/li>\n<\/ul>\n<p><strong>Collections:<\/strong><\/p>\n<ul>\n<li>McCabe Trotter doesn\u2019t want to be our law firm any more.<\/li>\n<li>Agreed to sign with Law Firm Carolinas?\n<ul>\n<li>This would put all the collections in one place.<\/li>\n<li>McCabe Trotter still has some accounts. We should move them to LFC.<\/li>\n<li>This is not an exclusive agreement. We can still use Gene for other things.<\/li>\n<\/ul>\n<\/li>\n<li>Here is a homeowner $5,850 behind.\n<ul>\n<li>Typically we offer a 4 month repayment plan, but that would be almost $1,500 a month.<\/li>\n<li>$511 a month would have him caught up at the end of the year.<\/li>\n<li>Or we can send it to collections and they will rack up the fees at no benefit to the HOA.<\/li>\n<\/ul>\n<\/li>\n<li>Agreed to offer an 11 month payment plan, but a single missed payment automatically refers to attorney for collections.<\/li>\n<\/ul>\n<p><strong>Pool:<\/strong><\/p>\n<ul>\n<li>Construction on the pool house should begin any minute now. We\u2019ll be in compliance with DHEC this season.<\/li>\n<li>We signed a new pool contract. It\u2019s more than budgeted so we\u2019ll have to save money somewhere else. But we think we\u2019ll get better service.<\/li>\n<li>Still looking at changing the pool lights. It\u2019s a special fixture, need to replace the whole thing.\n<ul>\n<li>John will have an electrician look at it.<\/li>\n<li>David will, too.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Clubhouse:<\/strong><\/p>\n<ul>\n<li>Agreed that certain neighborhood groups may use the clubhouse with no fee, with the following conditions:\n<ul>\n<li>Open only to CHP residents.<\/li>\n<li>If a paid reservation conflict with a date, the free group will be bumped.<\/li>\n<li>They bring their own cleaning supplies and leave the clubhouse immaculate. Failure to do so will mean they pay the $75 cleaning fee each time.<\/li>\n<li>Need prior approval from the HOA.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Events:<\/strong><\/p>\n<ul>\n<li>Social Committee just met. Here are the events for this year:\n<ul>\n<li>March 23: Crappie Tournament (Trina Winde, not an HOA event)<\/li>\n<li>March 30: Easter Egg Hunt (Ashley McKee, not an HOA event)<\/li>\n<li>April 20: Spring Celebration 1:00 \u2013 4:00: Earth Day related stuff<\/li>\n<li>May 4: Community yard sale (several families, not an HOA event)<\/li>\n<li>June 29: Summer Splash<\/li>\n<li>Oct 19: Pumpkin Patch (Sarah Lewis, not an HOA event)<\/li>\n<li>Oct 26: Fall Festival<\/li>\n<li>Dec 7: Holiday Gathering<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Other:<\/strong><\/p>\n<ul>\n<li>We should start looking at the bylaws to see if we have graduated from developer control and need to start holding elections.<\/li>\n<\/ul>\n<p><strong>The Elderberries: <\/strong>A new community group dedicated to helping retirees get together, including doing community projects.<\/p>\n<ul>\n<li>Deb O\u2019Connor leads the committee, which has been working for over a month.<\/li>\n<li>Want regular senior drop-ins at the clubhouse. Agree to all the conditions above.<\/li>\n<li>Hope to spawn a number of other groups, some of which might ask for clubhouse use, too.<\/li>\n<li>Asking for the HOA to post some announcements on the sign boards.<\/li>\n<li>Asking for the HOA to e-mail blast an announcement about how to get more information.<\/li>\n<li>Presentation attached.<\/li>\n<\/ul>\n<p><strong>Next HOA meeting Feb 26.<\/strong><\/p>\n<p>[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=&#8221;1_2,1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_text _builder_version=&#8221;4.22.2&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;]<\/p>\n<h2>Information<\/h2>\n<p>851 Lost Creek Dr, Columbia, SC 29212<\/p>\n<p><a href=\"mailto:contact@chestnuthillplantation.org\">contact@chestnuthillplantation.org<\/a><\/p>\n<p>[\/et_pb_text][\/et_pb_column][et_pb_column type=&#8221;1_2&#8243; _builder_version=&#8221;4.16&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][et_pb_button button_url=&#8221;https:\/\/chestnuthillplantation.org\/contact-the-hoa-board\/&#8221; button_text=&#8221;Contact Us&#8221; button_alignment=&#8221;center&#8221; _builder_version=&#8221;4.16&#8243; custom_button=&#8221;on&#8221; button_text_size=&#8221;20px&#8221; button_text_color=&#8221;#ffffff&#8221; button_bg_color=&#8221;#1b3b26&#8243; button_border_width=&#8221;0px&#8221; button_border_radius=&#8221;16px&#8221; button_use_icon=&#8221;off&#8221; z_index=&#8221;4&#8243; custom_padding=&#8221;10px|10px|10px|10px|true|true&#8221; button_border_width_last_edited=&#8221;off|desktop&#8221; box_shadow_style=&#8221;preset1&#8243; global_colors_info=&#8221;{}&#8221; theme_builder_area=&#8221;post_content&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"<p>CHP HOAAnnual Meeting 01\/29\/2024 Board Members in Attendance: Jan, John, David, KarenBoard Members Absent: JJ John Harrison, Town &amp; CountryO\u2019Neil Gilliam, landscape contractor Attendees: many homeowners, including representative from the newly formed retirees\u2019 organization The Elderberrys Landscape: Finishing up the winter projects Walking path lights: the contractor installing internet cut a power line while boring [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[13],"tags":[],"_links":{"self":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/posts\/5034"}],"collection":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/comments?post=5034"}],"version-history":[{"count":2,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/posts\/5034\/revisions"}],"predecessor-version":[{"id":5037,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/posts\/5034\/revisions\/5037"}],"wp:attachment":[{"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/media?parent=5034"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/categories?post=5034"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/chestnuthillplantation.org\/wp-json\/wp\/v2\/tags?post=5034"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}