CHP Clubhouse

Want To Rent The Clubhouse?

The Chestnut Hill Plantation is available for rentals from residents that live within the HOA. The clubhouse address is: 851 Lost Creek Drive, Columbia, SC 29212. The inside of the clubhouse has furniture that is not allowed to be removed and can only comfortably seat about 40 people, give or take. You can put up tents on the grounds around the clubhouse to comfortably seat 100+ people. You are responsible for all tents, tables, chairs and any other items placed outside for your event. Many party equipment rental companies will not pick up on weekends, you must ensure that all exposed equipment is safe, we are not responsible.

To rent the clubhouse you must be a resident of the Chestnut Hill Plantation HOA. If you would like to request to reserve the clubhouse for your event please follow these steps.

Check the rules. If your event will not apply to the rules, you will need to find another venue. If you are not willing to follow the rules, please find another venue.

To check availability and arrange for clubhouse rental, email talkishj@yahoo.com

Questions? We have answered some frequently asked questions to help you plan your event!

Clubhouse Rental Rules

  1. The usage period for the Clubhouse is one full day and evening beginning at 10AM until 7AM. You may NOT enter the Clubhouse until 10AM the day of the reservation unless you have made special arrangements. The facility must be available for cleaning no later than 7AM the following morning.
  2. The key shall be returned the day after the rental unless other arrangements have been made.
  3. Function Host must be present at all times, and shall be responsible for the conduct of all persons present. All appropriate and prudent safety measures shall be exercised to ensure the safety of all persons present.
  4. Property Owner and Function Host hereby agree to indemnify and hold harmless Chestnut Hill Plantation, its respective employees, representatives, affiliates, subsidiaries, successors and assigns from any and all claims, damages, causes of action or liability whatsoever or in any way arising by virtue of the use of the facility by property owner or anyone attending the function.
  5. The facility must be left in good and clean condition. All trash must be removed from the Clubhouse (including the rest rooms) and taken with you. DO NOT dispose of trash in the pool, playground or tennis court area trash cans. This will result in a $50 charge.
  6. Clubhouse rental does not include pool use. If using the pool, all pool rules will be followed including the pool specific guest limits. Do not enter the clubhouse when wet.
  7. Clubhouse rental does not include any outdoor spaces. Homeowners have priority in common space usage. No anchors, stakes or spikes may be driven into the ground.
  8. Parking is allowed in designated spaces only. Cars parked on grass, concrete, along the road, or any place else that’s not a marked parking space, will be towed at owner’s expense. If vehicles exceed available parking, the event host must arrange for alternate legal parking.
  9. Damages to the clubhouse, any of its contents, grass, or any other HOA facilities will be billed to the Property Owner’s account. This includes, but is not limited to, damage to the grounds or irrigation systems from driving on grass or party tent usage, wall damage from staples or tape, tears or mars on furniture, and all other damage.
  10. Furniture may not be removed from the Clubhouse indoor space, not even to the porches. If furniture passes through a doorway, this will result in a $100 charge.
  11. Furniture may be moved within the clubhouse, but must be put back in its original place before leaving.
  12. The fireplace is available for use during the winter months. If the fireplace is used, you must clean out the cooled embers. Do not leave extra firewood at the clubhouse.
  13. The Christmas tree may not be moved or touched.
  14. All personal belongings shall be removed from the facility before leaving. Anything left after 7AM will be disposed of. Management is not responsible for anything lost, stolen or damaged.
  15. The rental fee is non-refundable and shall be paid at the time of the execution of this agreement.

 

All fees and paperwork must be received 7 days after the reservation to guarantee your date.

Reservations not cancelled 14 days prior to the event will forfeit the cost of rental.

Frequently Asked Questions For Chestnut Hill Plantation Clubhouse

What are the fees to rent the Clubhouse? It is $150 for the rental fee.

What forms of payment are acceptable? The only forms of payment for rental is a Personal Check with Name of Homeowner On It or Cashiers Check from Bank with name and address on it. Credit cards are not accepted.

Can I get my family to pay for the rental of the Clubhouse? All personal checks must come from the Chestnut Hill Plantation homeowner/renter.

Can I move the furniture out to the Clubhouse for my event? You may not move any furniture out of the clubhouse. The furniture may be moved around but cannot be placed outside or moved out of the clubhouse. If you do move out the furniture, then there will be a charge.

Can I rent the clubhouse for a friend? You as the homeowner must be present at the event. You may not rent for outsiders who are not residents of Chestnut Hill Plantation.

What type of tables are provided? There are 2 oval wooden tables and 2 six-foot folding tables that are stored in the coat closet.

How many chairs are in the clubhouse? There are 2 leather sofas, 4 high back chairs, 8 wooden chairs that match the oval tables, and about 30 folding chairs.

What is in the kitchen? There is refrigerator/freezer, a stove with oven and a microwave. There are no utensils in the kitchen. You must provide everything you will need for your event.

What do I do with my trash? You are responsible for all trash from your event. You will need to haul off your trash and all personal belongings. DO NOT put your trash in the pool trash cans. If you do your security deposit will be forfeited.

Can I bring a BBQ grill to the clubhouse? You are welcome to bring a gas grill on property. You may not drive on the grass around the clubhouse to bring the grill on property. Please be responsible and clean up any grease from the grill.

Can I rent a tent and chairs for my event? You are welcome to rent a tent, tables and chairs for your event. You are responsible for the care of these rented items and they cannot be stored in the clubhouse unless you have rented it for that day.

Can I rent a bounce house or water slide for my event? You are welcome to rent inflatables for your event. You are responsible for the all rentals.

Can I rent the Clubhouse for more than one day in a row? You are welcome to rent the clubhouse for consecutive days, but the fee is $100 per day you rent even if your event is not that day.

Clubhouse Layout

Information

851 Lost Creek Dr, Columbia, SC 29212

contact@chestnuthillplantation.org