Chestnut Hill HOA Clubhouse

Want To Rent The Clubhouse?

The Chestnut Hill Plantation is available for rentals from residents that live within the HOA. The clubhouse address is: 851 Lost Creek Drive, Columbia, SC 29212. The inside of the clubhouse has furniture that is not allowed to be removed and can only comfortably seat about 40 people, give or take. You can put up tents on the grounds around the clubhouse to comfortably seat 100+ people. You are responsible for all tents, tables, chairs and any other items placed outside for your event. Many party equipment rental companies will not pick up on weekends, you must ensure that all exposed equipment is safe, we are not responsible.

To rent the clubhouse you must be a resident of the Chestnut Hill Plantation HOA. If you would like to request to reserve the clubhouse for your event please follow these steps.

Check the rules. If your event will not apply to the rules, you will need to find another venue. If you are not willing to follow the rules, please find another venue.

Chestnut Hill HOA Clubhouse Reservation Instructions for Homeowners
Fee: Monday – Thursday: $150/day for clubhouse only, $300 for clubhouse + lawn behind stone wall
Fee: Friday – Sunday: $200/day for clubhouse only, $400 for clubhouse + lawn behind stone wall

1. Read the Clubhouse Use Agreement and Rules before beginning.
2. Optional: To check availability, log into the Town & Country portal at https://townandcountrypropertymgmt.appfolio.com/connect/users/sign_in
   • • If no answer, leave a voice mail
     • If you don’t have a login, email LDaffern@tcgrd.com, or call 803-667-3763
   • Click “Calendar” on the left side menu.
   • Check your desired date. If there is a “Private Event” or “HOA” on that date, the date is not available.
3. Email Town & Country at LDaffern@tcgrd.com, or call 803-667-3763 to request your date and receive further instructions.
4. Complete and return the signed contract and payment.
   • Reservation is not complete until signed contract and full payment is received.
5. Wait for contact from the Clubhouse Manager for instructions on receiving the key.
6. Follow all rules on the contract.
7. Return the key.
8. Violations or damage will be billed to your account.

Questions? We have answered some frequently asked questions to help you plan your event!

Clubhouse Use Agreement and Rules

1. The usage period for the Clubhouse is one day and evening, beginning at 9AM until 12 midnight. Your personal belongings will need to be out of the clubhouse by 1AM. You may NOT enter the Clubhouse until 9AM the day of the reservation unless you have made special arrangements. The facility must be available for cleaning no later than 7AM the following morning.
2. The key shall be returned the day after the rental unless other arrangements have been made.
3. Function Host (Homeowner/authorized Lessee) must be present at all times and shall be responsible for the conduct of all people present. All appropriate and prudent safety measures shall be exercised to ensure the safety of all people present.
4. Property Owner and Function Host hereby agree to indemnify and hold harmless Chestnut Hill Plantation, its respective employees, representatives, affiliates, subsidiaries, successors and assigns from any and all claims, damages, causes of action or liability whatsoever or in any way arising by virtue of the use of the facility by property owner or anyone attending the function.
5. The facility must be left in good and clean condition. All trash must be removed from the Clubhouse (including the restroom) and taken with you. DO NOT dispose of trash in the pool, playground or tennis court area trash cans.
6. Clubhouse rental does not include pool use. If using the pool, all pool rules will be followed including the pool specific guest limits. Do not enter the clubhouse when wet.
7. Clubhouse rental does not include any outdoor spaces, unless the courtyard has been added. Homeowners have priority in common space usage. No anchors, stakes or spikes may be driven into the ground.
8. There is to be no smoking or vaping inside the clubhouse. Smoking or vaping is allowed outside the property, but all cigarettes and similar products must be disposed of in smoking urns. The urns shall not be moved.
9. Parking is allowed in designated spaces only. Cars parked outside of designated spaces will be towed at the owner’s expense. If vehicles exceed available parking, the event host must arrange for alternate legal parking. No vehicles allowed on concrete or grass areas at all.
10. Damage to the clubhouse, any of its contents, steps, grass, or any other HOA facilities will be billed to the Property Owner’s account. This includes, but is not limited to, damage to the grounds or irrigation systems from driving on grass or party tent usage, wall damage from staples or tape, tears or marks on furniture, and all other damage. Please use the designated ramp to the left of the property for heavy loads.
11. Furniture may not be removed from the Clubhouse indoor space, not even to the porches. If furniture passes through a doorway, this will result in a $100 charge. DO NOT move electronics, including TV.
12. Furniture may be moved within the clubhouse but must be put back in its original place before leaving.
13. The fireplace is available for use during the winter months. If the fireplace is used, you must clean out the cooled embers. Do not leave extra firewood at the clubhouse.
14. During the month of December, the Christmas tree may not be moved or touched.
15. All personal belongings shall be removed from the facility before leaving. Anything left after 7AM will be disposed of. Management is not responsible for anything lost, stolen or damaged.
16. All state and local laws must be followed, including all noise ordinances.
17. Chestnut Hill Plantation does not have any responsibility for any items that do not belong to Chestnut Hill Plantation.
18. The rental fee is non-refundable and should be paid at the time of the execution of this agreement. All fees and paperwork must be received 7 days after the reservation to guarantee your date. Reservations not cancelled 14 days prior to the event will forfeit the cost of rental.
19. Any violation of these rules will result in a $100 charge to your account per violation.
20. Please be aware the property of Chestnut Hill Clubhouse is under 24-hour video surveillance.

Frequently Asked Questions For Chestnut Hill Plantation Clubhouse

What are the fees to rent the Clubhouse? Monday – Thursday: $150 for the clubhouse alone. Additional $150 to add the courtyard
Friday – Sunday: $200 for the clubhouse alone. Additional $200 to add the courtyard.

What areas are included? Clubhouse rental includes the building, porches, and the terrace (raised areas around the building with grass and stone) as outlined in red below. Lawn areas are not included.

The courtyard is the area to the south of the stone wall across from the pool and bounded by trees, as outlined in yellow below.

What forms of payment are acceptable? Payment may be made on the Town & Country portal, or over the phone by check or credit/debit card.

Can I get my family to pay for the rental of the Clubhouse? All personal checks must come from the Chestnut Hill Plantation homeowner/renter.

Can I move the furniture out to the Clubhouse for my event? You may not move any furniture out of the clubhouse. The furniture may be moved around but cannot be placed outside or moved out of the clubhouse.

Can I rent the clubhouse for a friend? You as the homeowner must be present at the event. You may not rent for outsiders who are not residents of Chestnut Hill Plantation.

What type of tables are provided? There are 2 round wooden tables and 2 six-foot folding tables that are stored in the coat closet.

How many chairs are in the clubhouse? There are 2 leather sofas, 4 high back chairs, 8 wooden chairs that match the oval tables, and about 30 folding chairs.

What is in the kitchen? There is refrigerator/freezer, a stove with oven and a microwave. There are no utensils in the kitchen. You must provide everything you will need for your event. Kitchen must be left neat and clean.

What do I do with my trash? You are responsible for all trash from your event. You will need to haul off your trash and all personal belongings. DO NOT put your trash in the pool trash cans.

Can I bring a BBQ grill to the clubhouse? You are welcome to bring a gas grill on property. You may not drive on the grass around the clubhouse to bring the grill on property. Please be responsible and clean up any grease from the grill.

Can I rent a tent and chairs for my event? You are welcome to rent a tent, tables and chairs for your event. You are responsible for the care of these rented items and they cannot be stored in the clubhouse unless you have rented it for that day. Do not drive stakes into the ground. Tents must be supported by barrels or sand bags only.

Can I rent a bounce house or water slide for my event? Water slides are not allowed. Other inflatables may be used if you’ve added the lawn area to your rental. Do not drive stakes into the ground. You are responsible for all the rentals.

Can I rent the Clubhouse for more than one day in a row? You are welcome to rent the clubhouse for consecutive days.

Clubhouse Layout