HOA May 2025 Annual Meeting Minutes

CHP HOA
Annual Meeting

05/26/2025

Board Members in Attendance: David W, JJ, Karen, Toni, Sarah, David B, Jan
Board Members Absent: O’Neil Gilliam, Landscape Manager
About 8 residents

Landscape

• Summer emphasis is mostly on keeping up with grass.
• If it’s too wet they can work on bushes and trees.
• There’s just not enough time and people to do everything every week.

Dark Hill

• The City is forcing the developer to repair the sidewalks properly.
• We’ve told the developer that if he doesn’t sod the mud at the top of the hill we’ll do it and bill him.

Social committee

• Movie Night wasn’t as well attended as we had hoped.
• The committee will talk about how to arrange better nights for better attendance.
• Next event is Summer Splash at the pool, July 4.

Fence Update

• We’ve settled on a contractor
• Chain link at pool and playground will match the current iron fencing but made of industrial aluminum.
• As soon as the contractor gets us their payment information we can put down a deposit. After that they’ll order the materials. Once materials are here,
• installation should take a day or two.
• We’re looking into having the existing fencing painted.

Pool

• Some residents suggested the pool is becoming over-used.
  • Karen said the first few weeks of pool season always see problems. It tends to settle down after a few weeks.
• Some residents suggested security for the pool.
  • JJ gave us an update on the history of pool staffing. Started with lifeguards, but they just watched for drowning, didn’t enforce rules. So we moved to monitors, which cost less anyway. However, the teens who would take these jobs didn’t enforce the rules either. Some were afraid to confront people, others just couldn’t be bothered. We changed pool companies but ran into the same limitations.
  • Hiring private security is simply too expensive.
  • Homeowners should call police for illegal activity (pot smoking, drunkenness, harassment, trespassing). We understand this some people may be reluctant to do this but it’s the best solution.
  • For other rule infractions homeowners should note the date and time, and email this with a description of the offender and the behavior so the HOA can address it. board@chestnuthillplantation.org
• We’re trying to get the underwater light replaced but few electricians will work under water.

Rental Cap

• Some residents have suggested the HOA put limitations on rental homes in the neighborhood.
• The board has been discussing this and exploring how to amend the Covenants. One way is to get 2/3 of homeowners to agree, but the original developer
• Seaboard Flour still has veto power. We don’t want to go through all that and then get vetoed, so we’re trying to get in touch with Seaboard. Their management has changed and it’s slow going, but two board members are trying.
• The board has been researching language and hopes to have a draft at the next meeting.

Other business

• A homeowner asked for another poop station on Gauley. O’Neal will look into it.
• We’re hired a pond management company and they will be out next week for initial assessment.
  • JJ suggested a Waterway Committee to monitor the ponds and lake and the pond management company.
• The Spring Market made some money, which will be donated to the Clubhouse for upgrades

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