CHP HOA
Annual Meeting

01/29/2024

Board Members in Attendance: Jan, John, David, Karen
Board Members Absent: JJ

John Harrison, Town & Country
O’Neil Gilliam, landscape contractor

Attendees: many homeowners, including representative from the newly formed retirees’ organization The Elderberrys

Landscape:

• Finishing up the winter projects
• Walking path lights: the contractor installing internet cut a power line while boring under Lost Creek. Will fix it in the next day or two.

Schedule:

• We set some meeting dates for 2024
  • Feb 26, Mar 25, Apr 29
  • May 27 is Memorial Day. May’s meeting is the 20th
  • Jun 24, Jul 29, Aug 26
  • Sep 30
  • Budget meeting Nov 11
  • We did not set meetings for Oct, Nov, Dec because there is some debate on the by-laws. The annual meeting is supposed to be 60-120 days prior to the end of the year. Its purpose is to elect board members. We’re not sure yet if development had reached the point where this can begin.
  • If not, we might go back to having the annual meeting in December, where we present the budget.
  • We’ll be taking a closer look at the by-laws in coming months.

Credit card:

• We agreed with 4 votes to get a credit card with a $2000 limit. Jan and David will be authorized users.
• Board approval is needed prior to any use of the card.
• Will be set to auto-pay so we’ll never pay interest. No annual fee, so no cost.

Project:

• We agreed to apply for a Neighborhood Enrichment Grant for a new Little Library.

Transition:

• Town & Country has everything now.
• We’re working on some procedures.
• Need to talk about covenant enforcement.
• Need to talk about collections.

Collections:

• McCabe Trotter doesn’t want to be our law firm any more.
• Agreed to sign with Law Firm Carolinas?
  • This would put all the collections in one place.
  • McCabe Trotter still has some accounts. We should move them to LFC.
  • This is not an exclusive agreement. We can still use Gene for other things.
• Here is a homeowner $5,850 behind.
  • Typically we offer a 4 month repayment plan, but that would be almost $1,500 a month.
  • $511 a month would have him caught up at the end of the year.
  • Or we can send it to collections and they will rack up the fees at no benefit to the HOA.
• Agreed to offer an 11 month payment plan, but a single missed payment automatically refers to attorney for collections.

Pool:

• Construction on the pool house should begin any minute now. We’ll be in compliance with DHEC this season.
• We signed a new pool contract. It’s more than budgeted so we’ll have to save money somewhere else. But we think we’ll get better service.
• Still looking at changing the pool lights. It’s a special fixture, need to replace the whole thing.
  • John will have an electrician look at it.
  • David will, too.

Clubhouse:

• Agreed that certain neighborhood groups may use the clubhouse with no fee, with the following conditions:
  • Open only to CHP residents.
  • If a paid reservation conflict with a date, the free group will be bumped.
  • They bring their own cleaning supplies and leave the clubhouse immaculate. Failure to do so will mean they pay the $75 cleaning fee each time.
  • Need prior approval from the HOA.

Events:

• Social Committee just met. Here are the events for this year:
  • March 23: Crappie Tournament (Trina Winde, not an HOA event)
  • March 30: Easter Egg Hunt (Ashley McKee, not an HOA event)
  • April 20: Spring Celebration 1:00 – 4:00: Earth Day related stuff
  • May 4: Community yard sale (several families, not an HOA event)
  • June 29: Summer Splash
  • Oct 19: Pumpkin Patch (Sarah Lewis, not an HOA event)
  • Oct 26: Fall Festival
  • Dec 7: Holiday Gathering

Other:

• We should start looking at the bylaws to see if we have graduated from developer control and need to start holding elections.

The Elderberries: A new community group dedicated to helping retirees get together, including doing community projects.

• Deb O’Connor leads the committee, which has been working for over a month.
• Want regular senior drop-ins at the clubhouse. Agree to all the conditions above.
• Hope to spawn a number of other groups, some of which might ask for clubhouse use, too.
• Asking for the HOA to post some announcements on the sign boards.
• Asking for the HOA to e-mail blast an announcement about how to get more information.
• Presentation attached.

Next HOA meeting Feb 26.