CHP HOA
Annual Meeting
01/29/2024
Board Members in Attendance: Jan, John, David, Karen
Board Members Absent: JJ
John Harrison, Town & Country
O’Neil Gilliam, landscape contractor
Attendees: many homeowners, including representative from the newly formed retirees’ organization The Elderberrys
Landscape:
- Finishing up the winter projects
- Walking path lights: the contractor installing internet cut a power line while boring under Lost Creek. Will fix it in the next day or two.
Schedule:
- We set some meeting dates for 2024
- Feb 26, Mar 25, Apr 29
- May 27 is Memorial Day. May’s meeting is the 20th
- Jun 24, Jul 29, Aug 26
- Sep 30
- Budget meeting Nov 11
- We did not set meetings for Oct, Nov, Dec because there is some debate on the by-laws. The annual meeting is supposed to be 60-120 days prior to the end of the year. Its purpose is to elect board members. We’re not sure yet if development had reached the point where this can begin.
- If not, we might go back to having the annual meeting in December, where we present the budget.
- We’ll be taking a closer look at the by-laws in coming months.
Credit card:
- We agreed with 4 votes to get a credit card with a $2000 limit. Jan and David will be authorized users.
- Board approval is needed prior to any use of the card.
- Will be set to auto-pay so we’ll never pay interest. No annual fee, so no cost.
Project:
- We agreed to apply for a Neighborhood Enrichment Grant for a new Little Library.
Transition:
- Town & Country has everything now.
- We’re working on some procedures.
- Need to talk about covenant enforcement.
- Need to talk about collections.
Collections:
- McCabe Trotter doesn’t want to be our law firm any more.
- Agreed to sign with Law Firm Carolinas?
- This would put all the collections in one place.
- McCabe Trotter still has some accounts. We should move them to LFC.
- This is not an exclusive agreement. We can still use Gene for other things.
- Here is a homeowner $5,850 behind.
- Typically we offer a 4 month repayment plan, but that would be almost $1,500 a month.
- $511 a month would have him caught up at the end of the year.
- Or we can send it to collections and they will rack up the fees at no benefit to the HOA.
- Agreed to offer an 11 month payment plan, but a single missed payment automatically refers to attorney for collections.
Pool:
- Construction on the pool house should begin any minute now. We’ll be in compliance with DHEC this season.
- We signed a new pool contract. It’s more than budgeted so we’ll have to save money somewhere else. But we think we’ll get better service.
- Still looking at changing the pool lights. It’s a special fixture, need to replace the whole thing.
- John will have an electrician look at it.
- David will, too.
Clubhouse:
- Agreed that certain neighborhood groups may use the clubhouse with no fee, with the following conditions:
- Open only to CHP residents.
- If a paid reservation conflict with a date, the free group will be bumped.
- They bring their own cleaning supplies and leave the clubhouse immaculate. Failure to do so will mean they pay the $75 cleaning fee each time.
- Need prior approval from the HOA.
Events:
- Social Committee just met. Here are the events for this year:
- March 23: Crappie Tournament (Trina Winde, not an HOA event)
- March 30: Easter Egg Hunt (Ashley McKee, not an HOA event)
- April 20: Spring Celebration 1:00 – 4:00: Earth Day related stuff
- May 4: Community yard sale (several families, not an HOA event)
- June 29: Summer Splash
- Oct 19: Pumpkin Patch (Sarah Lewis, not an HOA event)
- Oct 26: Fall Festival
- Dec 7: Holiday Gathering
Other:
- We should start looking at the bylaws to see if we have graduated from developer control and need to start holding elections.
The Elderberries: A new community group dedicated to helping retirees get together, including doing community projects.
- Deb O’Connor leads the committee, which has been working for over a month.
- Want regular senior drop-ins at the clubhouse. Agree to all the conditions above.
- Hope to spawn a number of other groups, some of which might ask for clubhouse use, too.
- Asking for the HOA to post some announcements on the sign boards.
- Asking for the HOA to e-mail blast an announcement about how to get more information.
- Presentation attached.
Next HOA meeting Feb 26.