CHP HOA
Annual Meeting

03/31/2025

Board Members in Attendance: David W, JJ, Karen, Toni, Sarah, David B, Jan
Board Members Absent: O’Neil Gilliam, Landscape Manager
About 48 residents

1. Old Business

• Sign Restoration: Restoration will begin with the Chestnut Hill Plantation sign on Lost Creek, followed by the Cedar Ridge sign. The goal is to restore two signs each year.
• Update on The Point:
  • Three townhomes have been sold.
  • Currently, there is no gas, electricity, or cable. Electricity may be tapped from the nearest main pole, and conduits for cable are being placed.
  • Builders have verbally committed to repairing damages caused during construction.
  • Resident Question: Will townhome owners have separate amenities, or will they share the existing ones?
    • Answer: They will share current HOA amenities and pay the same HOA dues, plus an additional HOA fee (estimated at $150) to cover lawn maintenance, pressure washing, extermination, and roof upkeep.

2. Landscaping

• All streetlights have been repaired.
• Point Repairs: A meeting with David Bergeron and Executive Homes will determine when the bulk of the work can be completed.
• Standard lawn care and maintenance will continue as usual.

3. Pool

• Scheduled to open on May 10th.
• Pool Fob Testing: Date TBD, typically a day or two before opening.
• Security and Access:
  • No pool attendants this year; increased camera surveillance will be in place.
  • Residents should call the police if they witness concerning behavior.
  • Residents with violations or outstanding balances will not have pool access.
• Maintenance:
  • The pool will be serviced daily, and bathrooms will be cleaned weekly.
• Upcoming Pool Projects:
  • Baby pool resurfacing is scheduled to begin after a leak detection test on April 8th, with a targeted completion two weeks before opening (weather permitting).
  • Additional repairs include underwater lights, sand replacement, and pool filter maintenance.
    The Pool Committee will meet before opening to discuss any potential rule changes.

4. Clubhouse

• Staining and minor repairs are expected to be completed mid-week.
• The tennis court light cover will be repaired by the same contractor.

5. Other Business

• DNR Presence: DNR is patrolling. Residents must display placards in their vehicles when parked in the clubhouse lot.
  • Fines: $1,000 and loss of fishing license for unauthorized fishing.
  • An email will be sent to residents with further details.
• Parking Placards:
  • First Offense: Warning issued.
  • Second & Subsequent Offenses: Vehicle will be towed at the owner’s expense.
  • Contact Lisa at Town and Country for replacement placards.
  • Resident Question: Can stickers replace placards?
    • Answer: Stickers were previously used, but the majority preferred placards, leading to the current system.
• Playground & Tennis Court Rules: The Rules Committee is reviewing policies; updates will follow.

6. Rental Cap Discussion

• Review of Rental Bylaws:
  • Article 2, Section 3: Rental agreements must include the CCRs.
  • Article 2, Section 2: Homeowners can transfer amenity rights to renters but must submit written permission to Town and Country. Homeowners remain responsible for their tenants.
  • Rental agreements must be submitted and kept on file with Town and Country.
  • No current HOA restrictions on short-term rentals.
  • The City of Columbia requires homeowners to register and obtain approval for rental use.
    • Short-term rentals (under 180 days) can be restricted by city guidelines.
• Open Discussion:
  • Resident Question: Are there restrictions on entities buying homes for rental purposes? Can proactive measures be taken?
    • Answer: Legal counsel must be consulted to establish restrictions. A 60% homeowner vote may be required. The board is researching mail-in and portal voting options.
  • Bylaw Amendments:
    • Can be changed by 60% homeowner approval or unilaterally by the developer.
    • Changes cannot degrade the community’s quality.
    • Estimated current rental rate: 10-12%.
• Resident Question: How many lots remain available for a major developer?
  • Answer: 14 acres.
• Resident Concerns:
  • Seaboard retains Class B membership as long as they own the 14-acre parcel.
  • Large investor purchases for rentals often involve equity groups and lead to mismanaged properties.

7. Additional Business

• Boy Scout Troop 312 has been granted permission to camp on HOA land in exchange for a service project.
• Burn Ban Enforcement: Residents burning during the ban should be reported to the police.
• Speeding Enforcement: Increased police presence has been requested.
• Parking Concerns: Discussion on overnight street parking may be needed, as it is not permitted per Columbia Police Department regulations.