CHP HOA Meeting

10/27/2025

Board Members in Attendance: JJ Gentry, Sarah Lewis, Toni Jumper, David Bergeron
Board Members Absent: Jan Talkish, David Wright

About 31 members attended

1. Old News

• O’Neill is still pursuing payment for damages to the grounds by Executive Homes.
  • Resident concern:
  • Will the sidewalks be repaired, and by who? The City or the Developers.
    • The developers will put them back once construction is done.
  • There are no street lights in the point, will a request be made by the Developers in order to put them in?
    • That’s up to them.

2. Landscaping

• O’Neill’s report – There are projects in the works. Fall/winter protocol is in effect.
  • There are 43 acres of grass area, and 31 year old mature trees and bushes that need to be heavily maintained.
  • Current contract landscaping contract ends on Nov. 30, renewal is being discussed as part of the budget.

3. Budget Report – the Board is currently working on the 2026 budget

• HOA will be renewing with Town and Country
  • There is a projected 17% increase in homes with the townhomes, and a 22% increase in our costs to Town and Country.
  • Our contract costs were not increased last year.
  • The Board has tried very hard not to raise dues, this has been to our own detriment.
  • Inflation + maintenance needs for the clubhouse, amenities, and grounds are all contributing factors to needing an increase in dues.
  • The maximum increase in dues is 10%
• The Market Committee has been established as a means to create additional revenue to aid in clubhouse needs.
• Resident concern – can we volunteer to help cut cost. Yes, we would love the help! Please email us at board@ChestnutHillPlantation.org to learn more.

4. Social Committee

• Haunted Sign Competition – is currently in effect
• Pumpkin Patch – Hosted by residents Kevin and Sarah Lewis, with a raffle basket filled with contributions by local CHP businesses and artist, was a huge success. Thank you to everyone who came out, to Linda Catoe for her help, and to the HOA Board members for debuting the new movie projector!
• Fall Festival – “It was awesome” – Linda Catoe, and she isn’t wrong! Fully funded by generous sponsorships allowing us to reserve social committee funds for the Santa drop-in in December.

5. Pool

• Making a push for the fence repairs, legal matters may need to be made.

6. Pond Management

• Monthly maintenance will continue

7. Tennis Court Report

• Temporary Pickleball courts are in place at this time, discussions will be made for permanent solutions during the budget process.

8. The Point Update

• Rental Signs – HOA has requested that the Developers of the Point submit a request for their rental signs.
• That request was denied based on our bylaws against signs other than for properties being for sale
  • This has been enforced in the past as homeowners have been asked to remove for rent signs.
  • If the Developer does not remove the rental signs within the time frame
    given, we will remove them. Rentals vs. Sales – we are actively tracking at this time, and will continue to do so.
  • There are various subsidiaries involved that we are monitoring closely.
• The amendment does not ban all rentals completely, it just adds restrictions.
• Executive Homes Construction, TPCAP, and Tier Construction has filed a lawsuit against the Board and its members.
  • They are currently looking for ways to bypass the amendment
  • Our insurance has agreed to cover the expenses for our legal defense representation, so that the cost will not be a burden, or will be a minimal burden on the HOA funds.

9. Traffic Enforcement – We are working with Council members to enforce traffic issues

• A speed limit sign has been added to Lost Creek.

10. Neighborhood Safety – Clubhouse incident – the Board has noticed problems for a while, which is why the use of placards was pushed over the summer.

• The Police and Council have been notified of our concerns. This more recent incident will hopefully validate their need to help us create solutions.
  • In the past statistics have been shown to the Board claiming that we are one of the safest communities in the area and that their resources are better used elsewhere.
• Neighbors are encouraged to email the Police and the Council with their concerns as well.
• Resident concern – can a gate be added to the entrance to the clubhouse?
  • What is the cost and how can we practically implement a gate?
  • The Board is willing to research solutions.
  • Residents expressed that this is not an isolated incident, and that it is escalating.
  • Many expressed the need to raise dues in order to create a safe environment for everyone.
• Resident question – can a Police Department Surveillance camera be placed at the entry to the clubhouse?
• Clubhouse curfew is midnight, how can it be enforced?
• Board is looking into the cost for private security for the pool in the summer.
• Residents suggest a capital campaign in order to raise funds for a gate.

11. Open Discussion

• What is the delinquency rate currently? An estimated 5%
• Some creative ways that can bring in additional revenue were discussed including
  • Capital Campaigns
  • Spring and Holiday Markets hosted by the Market Committee were designed to create funds.
  • Neighborhood 5k
  • Grants for natural wildflower habitats to cut back on lawn maintenance
  • Is there a grant that may help with the costs of a gate?
• Happy Halloween this Friday! Please park along Paso Fino and walk to cut down on traffic. Be mindful of trick or treaters while driving and be safe.